Automating Patient Registrations in Clinical System for Connect Health

Connect Health is the largest independent community healthcare provider in the UK, delivering care to over 400,000 NHS patients annually. With a strong focus on innovation and efficiency, Connect Health sought to streamline their internal processes to better serve patients and reduce administrative overhead.

The Challenge

Connect Health needed a robust solution to automate the processing of patient data and files from their web application into a complex internal data system. This system lacked API capabilities and required manual data entry, which was both time-consuming and prone to error. The goal was to accelerate the patient registration process, reduce administrative burden, and ensure timely data transfer to support faster patient care.

The Solution

Ultima partnered with Connect Health to deliver a tailored automation solution using IA-Connect, Ultima’s AI & Automation platform. IA-Connect is a one-of-a-kind tool that helps customers automate repeatable business processes regardless of complexity, the age of applications involved, or their location.

Key components of our solution for Connect Health included:

• Automating extraction of patient data from the customer’s web application
• Leveraging IA-Connect’s advanced automation capabilities for reliable and efficient data handling
• Implementing automation for the internal data system, overcoming its lack of APIs using Java-based automation features within IA-Connect

The Results

Our engagement delivered significant operational improvements for the customer:

• 85%+ of patient referrals are now fully automated, saving substantial time for internal teams.
• Reduced errors in document uploads and data transfers across systems
• 24/7 processing enabled, accelerating the end-to-end patient cycle and improving service delivery

What Connect Health says about The Ultima Effect

“We have loved having Alessio as part of our team for the project [with IA-Connect]. We would not have made the tight deadline without his dedication and flexibility…We would love to work with both Alessio and Ultima again, and hope for more collaboration in the future!”
— Lise Verlo, Build & Delivery Manager, Connect Health